SharePoint Services allow you to do more than just store your documents in a searchable database. Documents can be protected from unauthorized viewers or seen by everyone. Documents can be modified by a specific group only but read by many. Version control allows the current release to be seen while changes are made and only when the changes are approved is the document upgraded to a shareable version to be used by everyone.
In addition to those features all available in WSS 3.0, MOSS provides record management feature that allows for the creation of a document life cycle. If your company deals with contracts or needs to keep documents for regulatory reasons, systems can be created that allow you to save documents for a specific period of time, audit document viewing as needed, or move documents to archive areas automatically after a passage of time. Alerts can also be added to prompt for a contract renewal before the expiration of the current contract.
- Helps your company work as a team.
- Leverages your current investment in computer technology and training.
- Creates one version of the "truth" for your documents.
- Eliminates wasted time looking for documents.